School Finance Assistant - London

School Finance Assistant

Finance Assistant

Sen School

Twickenham based

ASAP start

TEMP TO PERM

Veritas are working with a SEN school in Twickenham that are looking for a highly organised finance assistant, to join their dynamic and thriving team.

The ideal candidate will have good attention to detail & strong numeracy and administration skills. School experience and knowledge of payroll system PSF/ PS Accounting is desirable.

This role will start off temp and become permanent for the right candidate. Once permanent the salary is approx. 22k per annum.

General Overview

To oversee the maintenance of accurate Trust wide finance systems.

To ensure timely processing and payment of all Trust transactions.

To advise and support Trust staff on any budget issues.

Finance Assistant responsibilities include:

Overseeing daily purchase transactions ensuring that all commitments are recognised by:

Maintaining the Purchase Ledger on PS Accounting

Ensuring all invoices and expenses are authorised and coded correctly

Preparing the BACS payment file ready for processing.

Preparing supplier and staff expenses payments.

Recognising commitments by raising purchase orders. Once Purchase Orders / Requisitions raised, place orders with suppliers, input Goods received Notices and direct the goods to the recipient.

Undertaking all online ordering.

Ordering pupil specific and therapy items and then raise invoices to claim for re-imbursements from Local Authority based on funding agreements.

Ordering on behalf of school parent support organisations and claim reimbursement.

Undertaking monthly monitoring of outstanding commitments and writing off closed purchase orders

Monthly monitoring of aged creditors

Overseeing sales transactions by:

Maintain the Sales Ledger in PS Accounting, including raising all sales invoice transactions, lettings invoices, inputting sales receipts.

Review all Sales ledger Debtors (including lunch and activity debtors) - highlighting outstanding debts and recovering monies owed.

Raising Sales invoices (recharge invoices for shared contracts/facilities)

Input all Other Income transactions on PS Accounting (Nominal receipts).

Oversee cash and bank transactions by:

Inputting all cash transactions and maintain files of cash receipts and petty cash payments.

Banking excess cash as necessary.

Maintaining the Petty Cash Ledger on PS Accounting, inputting all petty cash income and expense transactions.

To assist with the preparation of accurate monthly accounts with all supporting reconciliations by:

Completing the bank reconciliation, verifying back to the trial balance.

Completing the monthly petty cash reconciliations.

Review all debtors (including lunch debtors), highlighting outstanding debts and recovering.

To assist with the monitoring of annual budget by monitoring spend against individual cost centre budgets and Sending out budget statements to budget holders.

To liaise with auditors as required by providing administrative finance support during the year end audit. Assisting with the additional requirements of year end (providing some accruals and prepayments information).

To support on all aspects of the implementation, roll out and maintenance of Trust wide finance systems by identifying and supporting the implementation of system efficiencies such as Requisition and Budget Holder Purchase Order processing.

Producing a termly finance timetable for staff (deadlines for orders/submitting staff expenses)

Other

Clubs Payments

Lunch Administration

Parent Payments

Cool Milk Scheme / School Fruit Scheme

Maintaining the trip's ledger.

Record keeping and filing, archiving and confidentially destroying aged documents.

Please contact Gemma from Veritas for more information.

APPLICATION REQUIREMENTS FOR VERITAS EDUCATION

All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy

Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained

You must have legal right to work in the UK

You must be willing to attend a registration interview

Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these.

Disclaimer

'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or ***ual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are

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